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- Recruitment & Onboarding
- Coordinate with the corporate HR and site management to identify manpower requirements.
- Support in sourcing candidates locally for site-level roles (operators, technicians, helpers, etc.).
- Conduct initial screening, document verification, and assist in interview coordination.
- Manage onboarding formalities, joining documentation, and induction sessions for new employees.
- Ensure proper maintenance of personal files and employee records at the site.
- Attendance & Leave Management
- Maintain daily attendance, shift schedules, and absenteeism reports.
- Track and update attendance data in HRIS or manual registers as per the company process.
- Verify leave applications and ensure compliance with company leave policies.
- Prepare monthly attendance summaries for payroll processing.
- Payroll Coordination
- Share site attendance, overtime, and allowance data with the payroll team on time.
- Verify the wage register and ensure accurate calculation of salary, OT, and deductions.
- Coordinate disbursement of salary and collect employee acknowledgments (where applicable).
- Address employee queries related to salary, deductions, or payslips.
- Statutory Compliance
- Ensure compliance with all applicable labour laws (PF, ESIC, PT, LWF, etc.).
- Maintain statutory registers and records (Muster Roll, Wages Register, Leave Register, etc.).
- Coordinate with labour contractors for submission of statutory documents.
- Display statutory abstracts and notices at the site as per requirement.
- Support internal and external labour inspections and audits.
- Employee Engagement & Welfare
- Plan and execute employee welfare and engagement activities at the site.
- Ensure availability of basic amenities like drinking water, first aid, restrooms, etc.
- Support implementation of safety and health initiatives in coordination with the HSE team.
- Address employee grievances at the site and escalate unresolved issues to the HR Manager.
- Training & Development
- Coordinate periodic training programs such as safety induction, skill enhancement, and toolbox talks.
- Maintain training attendance and records for all employees.
- Identify skill gaps and share training needs with the HR Head / Corporate L&D team.
- Disciplinary & Exit Management
- Monitor employee discipline, attendance, and behavior on-site.
- Support in issuing warning letters, notices, and disciplinary actions as per HR policy.
- Facilitate exit formalities and recover company property during separation.
- Coordinate clearance and F&F settlement with Head Office.
- HR Administration & Reporting
- Maintain up-to-date employee master data, ID cards, and access records.
- Submit periodic HR reports – manpower, attrition, attendance, new joiners, and separations.
- Assist during audits and ensure all HR documentation is up to date.
- Coordinate with vendors and service providers for HR-related site requirements.
- Coordination & Communication
- Act as a liaison between site employees and the corporate HR team.
- Communicate HR policies, circulars, and updates effectively to all site employees.
- Ensure smooth coordination between project managers, contractors, and the HR department.
- Safety & Compliance Support
- Work closely with the Safety Department to ensure compliance with safety norms.
- Participate in mock drills, health check-ups, and welfare inspections.
- Ensure PPE distribution records and medical fitness certificates are properly maintained.
Qualifications
- Required:
- MBA / PGDM in Human Resource Management (preferred)
- 2 to 5 years of experience in HR operations, preferably in site-based industries such as (Infrastructure Organizations)
- Hands-on experience in attendance management, payroll coordination, statutory compliance, and employee engagement at the site level..
- Strong proficiency in Excel, PowerPoint, and Word
- Strong oral and written communication skills
Preferred:
- Well-developed analytical, planning, and project management skills
- Experience with analyzing large datasets
- Ability to succeed in team-based or independent environments
- Extensive Project Management experience
- Strong client presence with project management, presentation, and facilitation skills
- Well-organized with the ability to handle several projects/clients simultaneously
